Agendas

Meets 9 a.m. Tuesday

County Board Room

Government Center, Little Falls

1. Call to order by chairman

2. Pledge of Allegiance

3. Approval of county board minutes

4. Additions/deletions to the agenda

5. Proclamation-National Volunteer Week.

Proclamation-Sexual Assault Awareness Month.

Proclamation-Child Abuse Prevention Month.

6. Social Service Report.

7. Extension Report.

8. Public Health Report.

9. Public Health Report.

10. Assessor's report.

11. Planning and zoning report.

12. Public works report.

13. Auditor's report.

14. Assemblage of large numbers licenses

-Dina Wuellner, Little Falls Township

-Ralph and Ron Rinkel, Mt. Morris Township.

15. County Board warrants.

16. Administrator's report.

17. Committee reports/upcoming schedule

18. Adjournment.

Baxter City Council

Meets 6:30 p.m. for a workshop and 7 p.m. Tuesday for a regular meeting

Baxter City Hall, 13190 Memorywood Dr. N., Baxter

1. Call meeting to order.

2. Roll call

3. Pledge of Allegiance

4. Consent agenda

The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen or meeting attendee can request one or more items be pulled from the consent agenda and the item will be pulled and addressed immediately after the passage of the consent agenda; otherwise, the following items will be passed in one motion:

A. Approve council minutes of March 17.

B. Payment of bills and approval of finance report.

C. Accept Utilities Commission minutes of April 1.

1. Deny the request for reimbursement from 12950 Knollwood Drive.

2. Approve the revised Cottage Grove Drive Drainage Plans and recommend starting with Ditching Option Phase 1.

3. Approve the 2009 CIP Map as presented and move all project areas back one full year and start the public hearing process this fall for Clearwater and Lynndale Area Improvements.

4. Approve the Rice Lake Construction Change Order No. 6 in the deduct amount of $7,201.07 as compensation for the bituminous pavement at the Water Treatment Plant and Public Works Facility that did not meet specified density requirements and an extension of 196 days to March 13 to provide adequate time to complete miscellaneous change order items, final completion tasks and warranty related items.

5. Release the remaining balance of the escrow account for the Water Treatment Plant and Public Works Facility upon the Finance Director's final review and official release letter to Deerwood Bank.

6. Accept and sign the notice of acceptability of work form for Water Treatment Plant Public Works Facility.

7. Release the Rice Lake Construction Performance Bond No. 8204-57-35 for the Water Treatment Plant and Public Works Facility.

8. Release Rice Lake Construction Payment Bond No. 8204-57-35 for the Water Treatment Plant and Public Works Facility.

9. Direct staff to invoice Rice Lake Construction in the net amount of $1,514.51 for administration of the escrow agreement as per the agreement for the Water Treatment Plant and Public Works Facility.

10. Approve the Rice Lake Construction Final Pay Estimate No. 21 in the amount of $32,798.93 for the Water Treatment Plant and Public Works Facility Project and direct staff to deduct $1,514.61 for administrative fees on the Escrow Agreement from the final payment.

11. Approve the Potlatch South Roadway and Storm Sewer Extension plans and specifications.

12. Approve the BNSF Grade Crossing Construction and Maintenance Agreement in the amount of $490,199 as per cost breakdown and contingencies.

D. Accept Parks and Recreation Commission Minutes of March 23.

1. Approve the payment of 24 park fees for the Grand Oaks North plat.

2. Approve the MS Walk and use of Southdale Park and City trails.

E. Accept Long Range Planning Commission Minutes of March 26.

F. Grant an extension until June 30 to record the Carlson's Whipple Lake Addition minor plat

G. Grant an extension until June 30 to record the South Perch Bay plat

H. Schedule a public hearing for the Certification of Delinquent Utility Bills for May 5 at 7 p.m.

I. Approve establishing the fee of $75 plus hourly rate staff time to administer requests for the following: comprehensive plan amendments, zoning appeals, lot line corrections and extensions for zoning/subdivisions approvals.

5. Pulled agenda items

6. Other business

A. BLADC Presentation Sheila Haverkamp

1. Authorize mayor and staff to execute 2009 BLADC contract for Economic Development Services in the amount of $23,500.

C. Wastewater Treatment Plant Ordinance amendment to the wastewater agreement

D. Nomination for Regional Trails Representative on Region Five Transportation Advisory Committee

E. Morey's Signage

7. Public Comments

8. Communications

9. Council Comments

A. Jim Klein Industrial and Economic Development/Parks and Recreation Commissions

B. Rob Moser Utilities Commission

C. Todd Holman Long Range Planning Commission

D. Mark Cross Architectural Review Commission

E. Darrel Olson Planning & Zoning Commission and other mayoral comments

10. City Attorney

11. Staff reports

12. Adjourn to closed session regarding litigation.

13. Adjourn to the open house for City Administrator Gordon Heitke on April 14 at 4 p.m.

Little Falls City Council

Special meeting at 7:10 p.m. Monday

Council chambers, city hall

1. Call to order/determination of quorum

2. Approval of the agenda none

3. Approval of minutes none

4. Approval of bills finance officer

5. Awards, donations, presentations and proclamations

6. Citizens appeals and petitions

7. Consent agenda

8. Public hearings and lettings

9. Old business

10. New business

a. Grant, Friends of Pine Grove Zoo, Pickup 2008

b. Council vacancy

11. Announcements

12. Adjournment

Little Falls City Council

Meets 7:30 p.m. Monday

Council chambers, city hall

1. Call to order/determination of quorum

2. Approval of agenda

3. Approval of minutes

4. Approval of bills

5. Awards, donations, presentations and proclamations

a. Proclamation

1. Advanced Health Care Decisions Day Proclamation, Unity Health Care

6.

a. Citizens appeals and petitions

b. Petition(s)

7. Consent agenda

The consent agenda contains routine, non-controversial items that need no deliberation. If a councilmember objects to an item on the consent agenda, it should be removed and acted on as a separate agenda item before the consent agenda is approved.

a. Award spring leaf and brush collection bid, City Sanitary Commercial - approve

b. Award Surplus Items - approve

c. Award notice, Initiative Foundation, paint for Dewey Radke barn

d. Dam Festival correspondence

e. E-mail correspondence, Charter Communications

f. Friends of Library correspondence, March 2009

g. Investment recap, March 2009

h. Park, Recreation and tree board minutes, March 2009

i. Planning commission minutes, March 2009

j. St. Camillus Place, Spring Magic

k. Temporary on sale liquor license, Horizon Health, Linden Hill

l. Tobacco license, Walgreens No. 11374

m. Use of Le Bourget Park, Show License, Boys and Girls Club/Family Fun Shows Inc.

8. Public hearings and lettings

a. Public hearings

b. Lettings

9. Old business

a. Ordinance No. 13, Sixth Series, Wind Energy Conversion Systems (Introduced 03/16/09)

b. Ordinance No. 14, Sixth Series, Moratorium on Main Level Apartment Construction, Downtown Business District (Introduced 03/16/09)

10. New business

a. Grant, Friends of Pine Grove Zoo, Pickup 2008

b. Resolution 2009-27, Execution of Department of Transportation Agreement 94136, Federal Stimulus Funding

c. Mayor's appointments, Economic Development Authority and Planning Commission

d. City Council Vacancy, Ward II - considerations

e. City Council Salaries, SF 1703 and HF 1696.

11. Announcements

12. Adjournment

Cass County Board of Commissioners

Meets 9 a.m. Tuesday

Commissioners Board Room, Courthouse

Walker

8:30 a.m. Facility Tour - Courthouse Campus.

1. 9 a.m. Call to order.

a. Pledge of Allegiance.

b. Approval of agenda for discussion. (Any requests to be heard not on the proposed agenda are considered for inclusion at this time).

2. 9:05 a.m. Robert Yochum - County Administrator.

a. Approve consent agenda.

b. Report back on ADHoc Committee (trails and public corner monuments).

3. 9:15 a.m. Ane Rogers - Acting HHVS Director.

a. Veterans Service Officer replacement.

b. Annual Report - HHVS Supervisors.

c. Child placement costs for February 2009 in the amount of $125,995.

4. 9:45 a.m. Steve Kuha - Assessor.

a. Approve abatements.

b. Present Board of Review schedule.

c. Update on market activity reports.

d. Update property tax trends.

5. 10 a.m. Dave Enblom, County Engineer, Kris Lyytinen, Assistance County Engineer.

a. Update on status of Pine River Depot relocation and restoration.

b. Report back on Washington Fly-In.

c. Report on Department's 2009 Maintenance Programming meeting.

6. 10:15 a.m. Confirm upcoming meeting schedule.

a. Regional Human Services Consortium meeting, on May 1, 10 a.m. - 3 p.m. at the Crow Wing County Land Services Bldg., 322 Laurel St., Brainerd.

7. 10:20 a.m. Motion to close the meeting for departmental head evaluation and report results at next regular meeting.

a. Highway Engineer - Dave Enblom.

8. 10:45 a.m. Adjourn.

Consent agenda

1. Approve board minutes of March 17.

2. Approve auditor warrants dated March 19 in the amount of $318,248.48.

3. Approve HHVS Auditor warrants dated March 20 in the amount of $115,259.76.

4. Approve HHVS Auditor warrants dated March 20 in the amount of $184,870.12.

5. Approve Auditor warrants dated March 26 in the amount of $580.

6. Approve Auditor warrants dated March 26 in the amount of $99,530.86.

7. Approve HHVS Auditor warrants dated March 31 in the amount of $15.

8. Approve Auditor warrants dated April 2 in the amount of $64,376.12.

9. Approve Personnel Items - retirements, resignations, etc.

10. Approve licenses - Tobacco, 3.2 Beer, Liquor, Gambling, etc.

11. Approve Law Enforcement agreement's for Moondance Jam, Inc. for the Country Jam on June 18-20 and for Moondance Jam on July 15-18.

12. Receive and file Cass County's share of state taxes collected in 2008 on Leech Lake Reservation in the amount of $99,079.50.

13. Award apparent low bid on Land Department 2009 site preparation and ground application of herbicide.

14. Approve Resolution No. 27-09 - Sheriff's Office Boat and Water Division - 2009 Federal Boating Grant in the amount of $17,500.

15. Approve submission for a Regional Radio Grant with Cass County Fire Departments to purchase radios for compliance with the 2012 deadline in the amount of $183,674.80 (10 percent match for each Cass County fire department).

16. Approve Probation Dept. grant amendment - Remote Electronic Home Monitoring with MN Dept. of Corrections, in the additional amount of $5,000.

17. Receive and file Cass County Citizen appointment applications from Phil Kinnunen and Robert McNerney.

18. Approve amendment to Resolution No. 21-09 for Minnesota Investment Fund (MIF) Biomass Heating Program - Deep Portage.

19. Approve pay request for AGC Re-Use Project to Industrial Hygiene Services Corp. in the amount of $3,902.32(capital fund).

20. Approve pay request for AGC Re-Use Project to Kimley-Horn and Associates in the amount of $10,250 (capital fund).

21. Approve the Ten Mile Lake Association - Fund No. 73 Individual Sewage Treatment System audit match of $5,000.

22. Approve reappointment of Susan Wake to the MN Extension Service Committee, term expiring Dec. 31, 2011.

23. Approve transfer of funds from Unorganized Twp. to Highway Department in the amount of $29,536.96 for road maintenance for final 2008.

24. Receive and file - Timber auction results of March 26, 2009 totaling 7,151 cords in the amount of $149,250.07.

25. Approve change order No. 2 in deduct amount of ($901-Rerouting of condensation pipe), for Courthouse remodel to Thelen Heating and Roofing, Inc. (capital fund).

26. Receive and file Office Depot customer incentive rebate from Jan. 1, 2008 - Dec. 31, 2008, in the amount of $558.30.

27. Receive and file correspondence regarding the Judicial Ditch No. 1 Willow River Channel Restoration Project from the US Forest Service.

28. Receive and file the Summary of Region Five Development Commission FY2008 Net Value to Cass County Residents.

29. Approve submission/acceptance of Cass County VSO Office for MN Dept. of Veterans - DRM Grant in the amount of $1,000 to purchase of scanner.

30. Approve submission/acceptance of Cass County VSO Office for MN Dept. of Veterans - NACVSO Grant in the amount of $2,025 - conference in San Diego, Calif., on June 6-13, 2009.

31. Approve transfer of election cost for Unorganized Townships in the amount of $940.90.

32. Receive and file monthly HHVS Cash Accounts Report to date, Feb. 28, 2009, in the amount of $6,372,410.

33. Approve the HHVS Home and Community-Based Services Contract - Health Star Staffing, Inc. effective March 1-Dec. 31, 2009.

34. Approve the HHVS Home Health Care Provider Participation Agreement - Prime West, effective upon signature of both parties.

35. Approve the HHVS Medical Clinic Participation Agreement - Prime West, effective upon signatures of both parties.

36. Approve the HHVS Delegation Agreement - South County Health Alliance, effective Jan. 1, 2009 - Dec. 31, 2009.

37. Receive and file commendation for HHVS Clerical and Accounting staff from Department of Human Services for perfect performance in meeting financial reporting requirements for 2008.

38. Approve the recommendation of HHVS Advisory Committee - HHVS Debt Write Offs totaling $10,303.16.

39. Receive and file correspondence regarding South Country Health Alliance - Receiving high ratings in national survey.

40. Refer infrastructure projects for 2009 to the Board Capital Committee (Kangas /Peterson).

41. Authorize Cass County Museum entrance improvement not to exceed $4,500.

42. Approve pay request No. 1for AGC Re-Use Project to Young Excavating, Inc. in the amount of $348,825.02. (capital fund) and Notice to Proceed.

43. Award bid for Cass County Land Department's aerial seeding of 60 acres in spring of 2009.

44. Refer Land Asset Management policies and proceed to SWCD to develop recommendation to County Board.

45. Receive and file Region 5 Development Commission - Transportation Advisory Committee vacancy notice.

Brainerd City Council

Meets 7:30 p.m. Monday

Brainerd City Hall

Council chambers

1. Call to order.

2. Roll call.

3. Pledge of Allegiance.

4. Consent Calendar (NOTICE TO PUBLIC) - All matters listed are considered routine by the Council and will all be enacted by one (1) motion. There will be no separate discussion of these items unless good cause is shown prior to the time the Council votes on the motion to adopt by roll call.

A. Approval of the minutes of the regular meeting held on March 16 as distributed.

B. Approval of Licenses - Recommended by City Administrator Vogt.

1. Contractor's Licenses - 1 - New.

2. Contractor's Licenses - 5 - Renewals.

3. Second Hand Goods License - 1 - New. A to Z Thrift Shop, 207 S. Seventh St., Brainerd, MN 56401

C. Department Reports - Distributed to Mayor and Council.

1. Mayor's report of activities distributed to council.

2. Fire Chief's report of activities.

3. Park Director's report of activities.

4. Rental Housing Inspector's report of activities.

5. Quarterly Professional Development report.

6. Quarterly City Attorney's Report.

D. Temporary On-Sale Liquor License - Submitted by VFW No. 1647, 309 S. Sixth St., Brainerd, for an event to be held on April 25 at the Brainerd National Guard Armory - Approval of.

E. Request to promote "Poppy Day" Program - May 8 - Submitted by American Legion Auxiliary, Carl Sydney Hanson Unit No. 255 - Approval of.

F. Minnesota Lawful Gambling Application for Exempt Permit - Submitted by Community Action Council of Crow Wing County Inc. for a raffle to be held at Brainerd High School Athletic Field on July 24 - Approval of.

G. Minnesota Lawful Gambling Premises Permit Application - Submitted by The Crossing Arts Alliance to conduct lawful gambling at the E Squared Cafe, 123 Washington St., Brainerd - Adoption of a resolution - Approval of.

H. Minnesota Lawful Gambling - Lease for lawful gambling activity - Submitted by The Crossing Arts Alliance to conduct lawful gambling at the E Squared Cafe, 123 Washington St., Brainerd - Adoption of a Resolution - Approval of.

I. Fire Department - Resignation of Firefighter Steve Smolke - Effective April 12 - Accept with regret - (See Personnel and Finance Committee Agenda No. 9).

J. Police Department - Resignation of CSO Katie Lang - Effective April 2 - Accept with regret - (See Personnel and Finance Committee Agenda No. 10).

5. Approval of bills - Recommended by the Personnel and Finance Committee.

6. Current character trait.

7. Unfinished business.

A. Third amendment to the contract for the interconnection of Sanitary Sewage Systems and use of the Wastewater Treatment Facilities by and between the cities of Baxter and Brainerd - Discussion of by BPU and Baxter representatives.

8. New business.

A. Presentation - Preliminary Community Sidewalk Plan - City Planner Ostgarden.

B. First Reading - Proposed Ordinance No. 1331 - An Ordinance Amending Section 425 of the City Code pertaining to rental housing - (See Safety and Public Works Committee Agenda No. 4).

9. Public Forum. Time allocated for citizens to bring matters not on the agenda to the attention of the Council. Time limits may be imposed.

10. Reports.

A - Mayor

B - City Attorney

C - City Administrator

D - City Engineer

E - City Planner

F - Fire Chief

G - Park Director

11. Council committee reports - (See Attached Agendas).

A - Personnel and Finance Committee.

B - Safety and Public Works Committee.

C - Arena Committee

BPU Utilities - (See Attachment).

School District Arena Lease Agreement - (See Attachment).

Arena Oversight Committee

D - Other committees.

12. Committee Resignations - Accept with regret.

A - Ms. Myrle Munsch from library board

B - Mr. Tom Johnson from Economic Development Authority.

13. Call for applicants.

A. Charter Commission - One term to expire Jan. 1, 2011.

B. Cable TV Advisory Committee - One term to expire Jan. 1, 2013.

C. Library Board - One term to expire Jan. 1, 2014.

D. Economic Development Authority (EDA) - One term to expire Jan. 7, 2010.

14. Adjourn.

Safety and public works committee

Meets 5:30 p.m. Monday

City council chambers

1. Request to release contractor's surety bond.

2. State aid system revision.

A. Adoption of a resolution revoking designations.

B. Adoption of a resolution establishing State Aid Streets.

3. Improvement 05-28 - Downtown Reconstruction.

A. Overhead Electric.

B. Front Street lighting.

4. Rental Housing Code Ordinance Amendment.

5. Improvement 08-03 - 28th Street Extension.

6. Improvement 05-06 - Post Office angle parking

7. Improvement 05-15 - South Eighth, Broadway, South Ninth Streets.

A. Angle Parking.

B. Planning Commission Chairman's recommendation.

8. 5-Year CIP - Portland Avenue Between SE 12th and SE 13th Streets.

9. Improvement 09-01 - Sidewalk reconstruction.

A. 703 North Fourth St. - Ed Mattson

B. 401 South Ninth St. - Mike Murphy

10. 2009 Utility Replacement Priorities/Funding.

11. North Brainerd Sewer repair quotes.

12. Nuisance complaint - 1306 S. Eighth Street - Barking dog.

13. Administrative fines for repeat offenders.

14. Sidewalk plan.

15. Inventory of vacant retail, commercial and industrial buildings.

16. 612 Norwood St.

17. Northtown Sewers.

Personnel and finance committee

Meets 5:45 p.m. Monday

Brainerd City Hall conference room

1. Approval of bills - Recommended by the Personnel and Finance Committee.

2. Fire Department - (See Attachments)

Drug and Alcohol Policy and Discipline

Shifts, Scheduling, Organizational Structure, Etc.

Exhaust Extraction System - Grant and Bids

3. Stonebridge Project Assessments.

4. Financial Advisory Services Provider Selection - Discussion of.

5. Envelope/Paper Purchasing.

6. Garbage Collection Services.

7. Energy Savings for City Buildings - Status Report.

8. Neighborhood Clean-up - Request for up to $6,000 to be paid from S.C.O.R.E. Funds for Northeast and North Brainerd Neighborhood Clean-up Day on May 30 as requested - Approval of.

9. Fire Department - Resignation of Firefighter Steve Smolke - Effective April 12 - Accept with regret.

10. Police Department - Resignation of CSO Katie Lang - Effective April 2 - Accept with regret.

11. Other.

Little Falls School Board

Meets 6 p.m. Tuesday

County Commissioners' Board Room

Morrison County Government Center

213 SE First Ave., Little Falls

1. Call to order

2. Pledge of Allegiance

3. Approval of agenda

4. Public comments

5. Recognition/Appreciation

5.1 GOAL - Grade One at the Library

6. Consent Agenda

6.1 Personnel

6.1.1 Employment

6.1.2 Long term medical leave

6.2 Approval of prior meeting minutes

6.3 Presentation of bills for payment

6.4 Donation from Little Falls Lindbergh Lions

7. Reports from board members

8. Superintendent's report

9. Old or unfinished business

9.1 Facilities Maintenance Project Presentation

9.2 Administrative Assignments 2009-10

10. New business

10.1 Phone system upgrade

10.2 Mid-Com Joint Powers

10.3 Presentation of Social Studies curriculum for adoption

10.4 Approval of 2009-10 capital expenditures budget

10.5 Approval of Food Service Contract 2008-11

11. Adjournment.Pequot Lakes School Board

Meets 5:30 p.m. Tuesday

Gathering room

1. Call to order.

2. Roll call.

3. Pledge of allegiance.

4. Approval of agenda.

5. Budget reductions.

a. Resolution discontinuing and reducing educational programs and positions

b. Resolution proposing to place teachers on unrequested leave of absence.

c. Resolutions relating to the termination and non-renewal of teaching contracts - probationary teachers

6. Staff resignation

7. Schedule change for seniors April 14.

8. Adjournment.

Crow Wing County meetings

The following list includes Crow Wing County meetings that may be attended by one or more members of the Crow Wing County Board:

3 p.m. Monday - Personnel Committee: Historic Courthouse, County Administrator's Conference Room

9:30 a.m. Tuesday - Brainerd Lakes Regional Airport Commission: Airport Conference Room

10 a.m. Wednesday - Bid opening - S.A.P. 18-610-05 (CSAH 10 Reconstruction): Historic Courthouse, Jinx Ferrari meeting room

3 p.m. Wednesday - Countywide Transit Committee: Historic Courthouse, Jinx Ferrari Meeting Room

5 p.m. April 13 - Crow Wing County Housing and Redevelopment Authority: Historic Courthouse, County Administrator's Conference Room.