Brainerd City Council
Meets 7:30 p.m. Monday
Brainerd City Hall
1. Call to Order – 7:30 p.m.
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Consent Calendar (NOTICE TO PUBLIC) – All matters listed are considered routine by the Council and will all be enacted by one motion. There will be no separate discussion of these items unless good cause is shown prior to the time the Council votes on the motion to adopt by roll call.
A. Approval of the Minutes of the Regular Meeting held on Oct. 21, 2013 and the Budget Workshop held on Oct. 28, 2013, as distributed
B. Approval of Licenses
1. Contractor’s Licenses – 2 – New
C. Department Reports
1. Mayor’s report of activities distributed to Council
2. Fire Chief’s report of activities distributed to Mayor and Council
3. Park Director’s report of activities distributed to Mayor and Council
D. Per Past Practice – Authorize Closure of City Offices at 12:00 P.M. On Tuesday, December 24, 2013 for Christmas Eve
E. Call for Applicants:
1.Transportation Committee – Two terms to expire Dec. 31, 2014
2. GreenStep City Committee – Five Terms (Expiration TBD)
6. Approval of Bills – Recommended by the Personnel and Finance Committee
7. 2013 Bond Issue – Paul Steinman, Springsted, Inc.
A. Public Hearing – Concerning the Adoption of Five-Year Capital Improvement Plan for the City Prepared in Compliance with Minnesota Statutes Section 475.521, as amended (the “Plan”); and the Issuance of General Obligation B (the “Bonds”) thereunder for the Purposes Set Forth Therein
B. Resolution Adopting the 2013-2018 Capital Improvement Plan of the City of Brainerd, MN – Adoption of
C. Resolution Providing for the Issuance and Sale of General Obligation Bonds, Series 2013A, in the Proposed Aggregate Principal Amount of $2,310,000 – Adoption of
8. Public Hearing – Adopt Resolution Approving Nuisance Abatement and Administrative Citation Assessments
9. Public Hearing – Final Reading of Proposed Ordinance No. 1408 – An Ordinance Amending the Charter of the City of Brainerd by Striking Section 19 of Chapter Two of the Charter of the City of Brainerd and Replacing Said Section to Modify the Duties of the City Attorney – City Administrator Goble Recommends Dispensing with the Actual Reading
10. Public Hearing – Final Reading of Proposed Ordinance No. 1409 – An Ordinance Amending Brainerd Zoning Ordinance Sections 515-2-2, 515-54-5, 515-55-5, 515-56-5 and 515-57-5, Regarding Community Centers – City Administrator Goble Recommends Dispensing with the Actual Reading
11. Council Committee Reports
A – Personnel and Finance Committee
B – Safety and Public Works Committee
12. Unfinished Business
A. Fire Service District Formation – Direct Staff to Discontinue Research – Approval of.
13. Public Forum. Time allocated for citizens to bring matters not on the agenda to the attention of the Council. Time limits may be imposed
A – Mayor
B – City Attorney
C – City Administrator
D – City Engineer
E – City Planner
F – Fire Chief
G – Park Director
H – Council President
15. Council Other Committee Reports
16. Committee Appointments
A – Mr. Jerry Sinner – EDA – Term to expire 9/7/2019 – Recommended by Mayor Wallin
B – Ms. Eleanor Burkett – Walkable Bikeable Ad Hoc Committee
Personnel and Finance Committee
Meets 6:30 p.m. Monday
City Hall Conference Room
1. Approval of Bills
2. Downtown Motel Property Offer – Discussion of.
3. Parks and Recreation
• Authorize Conditional Employment Offer for Recreational Specialist Position to Ms. Katie Kaufman – 85 percent of Base Wage ($3,555.25 per month) – Effective 1/6/14.
4. Police Department
• Request to Utilize $3,900 DWI Forfeiture Funds to Replace Squad Car Mobile Computer.
• Request to Extend Records Management Clerk Temporary Assignment to Jan. 1, 2014.
• Authorize Conditional Police Officer Job Offer to Next Candidate on Police and Fire Civil Service Eligibility List, Erick Hendrickson – Contingent On Successful Completion of All Pre-Employment Exams.
Safety and Public Works Committee
Meets 6:30 p.m. Monday
City Council Chambers
1. Central Lakes College Snow Removal Request
2. Assessment Reviews – (see attachment)
A. Mike Murphy – SW 4th Street – Imp 13-01
B. Clare Williams – East River Road – Imp 13-02
3. “No Parking” Zones on SW 6th Street and Colonywood Lane
4. Approval of Final Payments
A. Projects 13-01, 13-02, 13-03 – Anderson Brothers
B. Projects 13-04, 13-05, 13-08 – DeChantal Excavating
5. Downtown Snow Removal Bids
6. SAC Fees at 2612 Oak Street
7. 1420 Quince Street Status
8. Request to Reinstate Non-conforming Use – Residential Rental License – 510 F Street NE
9. 1223 Pine Street - Update
Meets 9:30 a.m. Thursday
Airport Conference Room
1. Call to order.
2. Roll Call.
3. Review and Approval of Agenda.
4. Consent Calendar. (Note: All matters listed in this form are considered routine by the Commission and will all be enacted in one motion in the form listed below.)
Approval of Minutes of the Regular Meeting of Oct. 3 with Financial Report of September 2013 as Distributed.
Suggested action: Motion to approve Consent Calendar.
5. Approval to Pay Bills.
A. As Submitted.
6. Public Forum.
7. FBO Quarterly Report.
8. Discussion/Action – Resolution to Accept State Air Service Program Grant.
9. Discussion/Action – Manager Probationary Evaluation.
10. Discussion/Action – Airport Intern Position.
11. Discussion/Action – Possible Rescheduling of January Meeting.
A. Airport Manager.
1. Update on Long-range Strategic Planning.
a. Marketing Committee Update.
b. Economic and Commercial Development Committee Update.
B. Consulting Engineer.
13. Old Business.
14. New Business.
A. Discussion of Items Which Developed After Publication of Agenda.
15. Next Meeting Date – Dec. 5, 9:30 a.m.
Brainerd Public Schools
Finance Committee meeting
Meets 11:30 a.m. Tuesday
Washington Educational Services Building
804 Oak Street, Brainerd
1. Call to order
2. Review Fiscal Year 2013 Audit Results
3. 2013-14 Enrollment Update
4. Any other such business that may properly come before the board
Baxter City Council
Meets 7 p.m. Tuesday
Baxter City Hall
13190 Memorywood Drive, Baxter
The Baxter City Council will conduct a work session on Tuesday beginning at 6 p.m. at the Baxter City Hall, 13190 Memorywood Dr., Baxter, MN for the purposes of discussing the Review of Assessment Policies; RFP for Engineering Services-Franklin Dr., Wildflower Dr., & Woida Rd. Project; Cypress Rail Road Crossing and Region 5 Grant Application; Riverview Park Improvements; and Fire Service Agreement Review Process. No formal action will be taken at this meeting.
1. Call meeting to order
2. Roll Call
3. Pledge of Allegiance
4. Public Comments
Comments received from the public may be placed on a future meeting agenda for consideration.
5. Consent Agenda
The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion:
A. Approve City Council Minutes from Oct. 15.
B. Approve City Council Work Session Minutes from Oct. 15.
C. Approve the Payment of Bills and Finance Report
D. Approve Summary Publication Ordinance No. 2013-13; Summarizing Amended Ordinance No. 2013-12 Sewer Availability Charge and Water Availability Charge
E. Accept the Architectural Review Commission Minutes from Oct. 17.
F. Accept the Parks Commission Minutes from October 28, 2013
G. Approve the purchase of a Toshiba e-Studio 206L from Toshiba Business Solutions
6. Pulled Agenda Items
7. Other business
A. 7:15 p.m. Public Hearing to consider whether or not it is in the public interest to vacate a small portion of Kimberlee Court adjacent to the residence located at 14138 Kimberlee Court.
B. Adopt Resolution No. 13-11/1-1 Vacating Property
C. 7:30 p.m. Public Hearing to Consider Improvement No. 4062, a street and utility improvement on Franklin Drive, Wildflower Drive, and Woida Road from Inglewood Drive to approximately 550 feet east of Wildflower Drive, pursuant to Minnesota Statutes 429.011 to 429.111.
D. Adopt Resolution No. 13-11/1-2 Approving Findings of Fact for Street and Utility Improvement Project on Franklin Drive, Wildflower Drive, and Woida Road
E. Adopt Resolution No. 13-11/1-3 Ordering Improvement and Preparation of Plans
F. Authorize Request for Proposal for Engineering for Franklin Drive, Wildflower Drive, and Woida Road Improvement Project
8. Council Comments
A. Jim Klein
B. Rob Moser
C. Todd Holman
D. Mark Cross
E. Darrel Olson
9. City Attorney’s Report
10. City Administrator’s Report
Cass County Board of Commissioners
Meets 9 a.m. Tuesday
Commissioners Board Room
Call to Order.
a. Pledge of Allegiance.
b. Approval of Agenda for discussion. (Any requests to be heard not on the proposed agenda are considered for inclusion at this time).
Robert Yochum – County Administrator.
a. Consent Agenda.
b. Approve 2014 Committee appointment process.
c. Report on AMC District II 2014 Legislative priorities.
d. Resolution 50–13 reappointment of County Administrator.
a. Road vacation - That part of Lake View Avenue as dedicated in the Plat of Portage Lake, Cass County
MN, recorded March 4, 1926, which lies southerly of the south line of Blackmar Road NE as shown on the Certificate of Survey dated Nov. 3, 2008 recorded as Survey #4054. The road is further described as located in Unorganized Township 145 Range 29.
Dave Enblom – Highway Engineer.
a. Town road apportionment process, and approve Resolution No. 52-13.
b. Pine River facility – HVAC replacement.
Josh Stevenson – Land Commissioner.
a. Authorize contracts for certificates of survey and monumentation.
b. Approve Resolution No. 53-13 appointment special prosecutor – unlawful detainer, on removal of a private cottage located on county administrated land.
John Ringle – ESD Director.
a. Endorse Cass County Prevention and Management of Aquatic Invasive Species Plan and delegate the Cass SWCD to take the lead on implementing the plan for Cass County.
b. Approve letter of intent to participate in the Cass County Geologic Atlas Program.
Sharon Anderson – Auditor-Treasurer.
a. Tax increment financing policy report.
b. Approve submission of PRISM Implementation Grant Application – MN Revenue in the grant amount of $300,000.00 for Minnesota Counties Information Systems (MCIS).
c. County Ditch No. 9 – Set public hearing for November 19 to consider petitions for removal from benefitted area
Confirm upcoming meeting schedule.
1. Approve Board Minutes of Oct. 15 and Oct. 22.
2. Approve Auditor warrants dated Oct. 17 in the amount of $1,421,353.97.
3. Approve Auditor warrants dated Oct. 24 in the amount of $244,987.69.
4. Approve HHVS Commissioner warrants dated October 18, 2013 in the amount of $191,453.80.
5. Approve HHVS Auditor warrants dated October 18, 2013 in the amount of $104,199.20.
6. Approve HHVS Auditor warrants dated October 18, 2013 in the amount of $18,600.26.
7. Approve personnel items.
8. Approve licenses – Tobacco, 3.2 Beer, Liquor, Gambling, etc.
9. Report that the Department Head performance evaluations of Tuesday, October 22, 2013 concluded that County Administrator Robert Yochum, Auditor-Treasurer Sharon Anderson, Central Services Director Tim Richardson, Land Commissioner Josh Stevenson, ESD Director John Ringle, County Assessor Mark Peterson, Chief Financial Officer Larry Wolfe, County Engineer Dave Enblom, and HHVS Director Reno Wells achieve the requirements of their positions.
10. Receive & file South Country Health Alliance final payment of $429,978.58.
11. Receive & file MN Counties Intergovernmental Trust (MCIT) 2010 Annual Report, and designate Sharon K. Anderson voting delegate & Commissioner Bob Kangas as alternate.
12. Approve Resolution No. 49–13 on 2013 –2014 Grant In Aid Trail applications.
13. Accept donation Sheriff’s Office $100.00 from Curt & Connie Harris for safety equipment for the Boat & Water Program.
14. Receive & file EDC Activity Report for September 2013.
15. Award bid to Lester Parker for stump & debris removal in an attempt to block access to public land not to exceed $400.00 source of funds from the trail maintenance account.
16. Approve contract withdrawal for election services with Northland Community Schools due to postponement of referendum to 2014.
17. Approve Gas Service quote for sale/delivery of 8-1000 gallon tanks at Highway Shops in the amount of $15,009.75 source of funds Highway Department capital project.
18. Approve bid specifications for annual printing & publishing for year 2014.
19. Receive & file 3rd quarter Planning and Zoning Activity Report for Fiscal Year 2013.
20. Receive and file 3rd Quarter 2013 Foreclosure Report and 2nd Quarter 2013 Sales Activity Report.
21. Accept Crime Victim Services Grant (A-CVS-2014-CASSAO-00095/3-12907) in the amount of $43,000.00 from Oct. 2013 - Sept. 30, 2014.
22. Receive & file - HHVS Cash Account Balance Comparison and Child Service Costs through September 2013.
23 Approve evidence room remodel project not to exceed $4,700.00 – 2013 capital maintenance program.
24. Receive & file Township Association Fall Conference presentation- CFO financial data.
25. Authorize 25% Fund use of $1,250.00- Deep Portage-Northland/Remer School (24 students); Pine & Lake Home School(25 students)-$500.00.
26. Accept the apparent low bid for demolition contracts for asbestos and regulated materials inspections at seven recently tax forfeit properties to Grinning Bear Roll-Off Service not to exceed $3,105.
27. Approve request to transfer the existing easement issued to Andrew & Sheri Allen, Michael & Rebecca Eggleston, and Charles Johannes easement located in Sec. 31, Unorg. Twp. 143 N, Range 30 West.
Crow Wing County Committee meetings
The following list includes Crow Wing County meetings that may be attended by one or more members of the Crow Wing County Board:
8:30 a.m. Monday, Thirty Lakes Watershed District Board of Managers at Meeting Room 1
10 a.m. Monday, Personnel Committee at County Administrator’s Conference Room
1 p.m. Monday, Extension Committee at Land Services Conference Room
5 p.m. Monday, Community Behavioral Health Hospital Advisory Committee at CBHH Office
9 a.m. Tuesday, Technology Committee at County Administrator’s Conference Room
4:30 p.m. Wendesday, Law Library Board of Trustees at Law Library
Thursday-Friday, AMC Futures Task Force at St. Paul
9:30 a.m. Thursday, Brainerd Lakes Regional Airport Commission at Airport Conference Room
7:30 a.m. Friday, Brainerd Lakes Area Economic Development Corporation Board at BLAEDC Office
10 a.m. Friday, Family Services Collaborative Governance Board at Washington Educational Services Building, Room 200
Nov. 11, Veterans Day, County offices closed
Morrison County Board of Commissioners
Meets 9 a.m. Tuesday
County Board Room
Government Center, Little Falls
1. Call to order
2. Pledge of Allegiance
3. Approval of county board minutes
4. Additions/deletions to the agenda
5. Sheriff’s report
6. Proclamation: National Adoption Month
7. Social service report
8. Public health report
9. Auditor’s report
10. County board warrants
11. Public works report
12. Administrator’s report
13. Committee reports/upcoming schedule
Pillager Board of Education
Facilities Committee meeting
Meets 7 a.m. Wednesday
I. Call to order
II. Finalize Building Use Policy
III. DàBer Update
IV. Maintenance Update
Pillager Board of Education
Curriculum Committee meeting
Meets 7:30 a.m. Wednesday
I. Call to order
II. MMR Description
III. Continuous Improvement Plan
IV. Leadership Committee Thoughts & Conclusions