Brainerd City Council
Meets 7:30 p.m. Monday
Brainerd City Hall
1. Call to order.
2. Roll call.
3. Pledge of Allegiance.
4. Consent Calendar (NOTICE TO PUBLIC) – All matters listed are considered routine by the Council and will all be enacted by one motion. There will be no separate discussion of these items unless good cause is shown prior to the time the council votes on the motion to adopt by roll call.
A. Approval of the minutes of the regular meeting held on June 18, 2012, as distributed.
B. Approval of Licenses.
1. Contractor’s Licenses – 3 – New.
2. Contractor’s Licenses – 4 – Renewals.
C. Department Reports.
1. Mayor’s report of activities distributed to Council.
2. Fire Chief’s report of activities distributed to Mayor and Council.
3. Park Director’s report of activities distributed to Mayor and Council.
D. Temporary 3.2 Percent Malt Beverage (Beer) On Sale Liquor License – Submitted by the Brainerd Jaycees for an Event to be held on July 14-July 15, 2012, at Memorial Park - Mills Field – Approval of.
E. IBEW – Letters of Understanding – (See Personnel and Finance Committee Agenda No. 9).
5. Approval of Bills – Recommended by the Personnel and Finance Committee.
6. Presentation – Hidden Fuels.
7. Unfinished business.
A. 2011 Audit Presentation – CliftonLarsonAllen.
B. Public Hearing – Final Reading of Proposed Ordinance No. 1398 – An Ordinance Amending Ordinance No. 812 Pertaining to Zoning in the City of Brainerd – James Street NW 2nd Street to NW 3rd Street R-2 to B-4 – Further to Dispense with the Actual Reading – Approval of.
C. First Reading of Proposed Ordinance No. 1399 – An Ordinance Amending Section 1310 of the Brainerd City Code Entitled “Parking Regulations” – Further to Dispense with the Actual Reading.
D. City Administrator Job Description and Search Update – Approval of.
8. Public Forum. Time allocated for citizens to bring matters not on the agenda to the attention of the Council. Time limits may be imposed.
A – Mayor
B – City Attorney
C – Interim City Administrator/Finance Director
D – City Engineer
E – City Planner
F – Fire Chief
G – Park Director
H – Council President
10. Council Committee Reports.
A – Safety and Public Works Committee.
B – Personnel and Finance Committee.
C – Other Committees.
11. Call for applicants.
A. Economic Development Authority – 1 Position – Term to expire Sept. 7, 2013.
B. Cable TV Advisory Committee – 1 Position – Term to expire Dec. 31, 2012.
C. Transportation Committee – 2 Positions – Terms to expire Dec. 31, 2013.
Personnel and Finance Committee
Meets 6:15 p.m. Monday
City Hall Conference Room
1. Approval of Bills.
2. Insurance Renewal – Craig Miller.
3. City Hall Repair Investigation – Status.
4. BASE Union – Determination of Bargaining Unit – Status.
5. Televising of Meetings – Update.
6. COPS Grant.
7. BAHA/Arena Accessibility Improvements – Status.
8. Fire Department – Discussion of Upcoming SAFER Grant.
9. IBEW Letters of Understanding – Approval of.
Safety and Public Works Committee
Meets 6 p.m. Monday
City Council Chambers
1. MS4 Permit Amendment.
2. June 19 Rain Event.
3. Nuisance Complaint Updates.
4. Laurel Street Bridge Expansion Joint Gland.
5. Street Name Change Request.
6. Update on College Drive/Anda Issues.
7. 28th Street Improvements.
8. 19th Street Sod Watering.
9. Sanitary Sewers on Street Projects
10. Improvement 12-13 – Stairwell at 402 Front Street.
11. Street Patching
12. Tractor/Trailer Parking on Park Street.
13. Request to Expand Non-Conforming Uses at 421/423 SE 13th Street.
14. College Drive Detour
15. Long Grass and Weeds on SW 4th Street.
Baxter City Council
Meets 7 p.m. Tuesday
Baxter City Hall
13190 Memorywood Dr., Baxter
1. Call meeting to order
2. Roll call
3. Pledge of Allegiance
4. Public comments
Comments received from the public may be placed on a future meeting agenda for consideration.
5. Consent Agenda
The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion:
A. Approve City Council Minutes from June 19, 2012.
B. Approve the Payment of Bills and Finance Report (Addendum A).
C. Accept Utility Commission Minutes from June 20, 2012.
1. Approve the Winchester, LLC Storm Water Design
2. Approve the Winchester, LLC Water and Sanitary Sewer Plans and Specifications contingent on adding a fire hydrant to the north end of the 12-inch water line.
3. Approve the Winchester, LLC Development Agreement.
D. Accept Special Parks Commission Minutes from June 14, 2012.
E. Accept ARC Minutes from June 21, 2012.
1. Approve the exterior materials for the proposed Dondelinger GM automotive dealership proposed at the corner of TH 371 and Co. Rd. 77 per ARC findings and amended conditions.
2. Approve the exterior materials for the proposed Dondelinger Hyundai Automotive dealership proposed at the corner of TH 371 and Co. Rd. 77 per ARC findings and amended conditions.
3. Approve the exterior materials for the proposed 24’ x 52’ addition to the Brainerd Lakes Surgery Center located at 13114 Isle Drive per ARC findings.
F. Accept Special P & Z Minutes from June 26, 2012.
G. Approve Temporary On-Sale Liquor License – Northland Arboretum.
H. Approve Assessment Reallocation and Easement Agreement with Black Ridge Bank for Refuge on Grand Oaks Plat and Other Parcels.
I. Adopt Resolution No. 12-7/1-1 Supporting Mississippi River Trail.
J. Approve Telephone Service Agreement with Consolidated Telecommunications Company.
K. Approve Purchase of Adobe Acrobat Software as Budgeted.
L. Accept Donation from the Baxter Lions Club for the Lakes Country Triathlon.
M. Accept Donation from Easy Riders Bicycle & Sportshop for the Lakes County Triathlon.
6. Pulled agenda items
7. Other business
A. Matters Pertaining to Dondelinger Development
1. Public Hearing – Petitioned Annexation of Roger Dondelinger Property
2. Adoption of Annexation Ordinance No. 2012-5
B. P & Z Items:
1. Approve a conditional use permit (CUP) for a planned unit development (PUD) for 3 proposed commercial buildings being used as car dealerships and repair per P & Z Commission findings and conditions.
2. Approve a minor subdivision plat entitled Winchester per P & Z Commission findings and conditions.
3. Approve a conditional use permit (CUP) to allow a GM auto dealership and repair shop per P & Z Commission findings and conditions.
4. Approve a conditional use permit (CUP) to allow a Hyundai auto dealership and repair shop per P & Z Commission findings and amended conditions.
8. Council Comments
A. Jim Klein
B. Rob Moser
C. Todd Holman
D. Mark Cross
E. Darrel Olson
9. City Attorney’s Report
10. City Administrator’s Report
Crow Wing County meetings
The following list includes Crow Wing County meetings that may be attended by one or more members of the Crow Wing County Board:
9 a.m. Tuesday, Region Five+ Mental Health Initiative Board at Land Services Building, Meeting Room 1
9:30 a.m. Tuesday, Brainerd Lakes Regional Airport Commission at Airport Conference Room
Closed Wednesday, County offices closed
8 a.m. July 9, Thirty Lakes Watershed District Board of Managers at Land Services Building, Meeting Room 1
Meets 9:30 a.m. Tuesday
Airport Conference Room
1. Call to order.
2. Roll call.
3. Introduction of New Commissioner.
4. Consent Calendar. (Note: All matters listed in this form are considered routine by the Commission and will all be enacted in one motion in the form listed below.)
A. Approval of minutes of the regular meeting of June 5, with financial report of May 2012, as distributed.
Suggested action: Motion to approve Consent Calendar item “A.”
5. Discussion/Action – Communications.
6. Approval to Pay Bills.
A. As Submitted.
7. Public Forum. (Time limits may be imposed.)
8. Discussion/Action – Search for new manager.
9. Discussion/Action – Airline Service Update.
10. Schedule Budget Committee Meeting.
A. Airport manager.
12. Old business.
13. New business.
A. Discussion of items which developed after publication of agenda.
14. Next meeting date – Aug. 7, 9:30 a.m.
Cass County Board of Commissioners
Meets 9 a.m. Tuesday
Commissioners Board Room
Call to Order.
a. Pledge of Allegiance.
b. Approval of Agenda for discussion. (Any requests to be heard not on the proposed agenda are considered for inclusion at this time).
Robert Yochum – County Administrator.
a. Consent Agenda.
b. Propane tank bids.
Request to be heard.
a. Tom Saxhaug – State Senator District 3.
b. Dan Eikenberry – Cass County Historical Society Board of Directors - President.
Sharon Anderson – Auditor-Treasurer.
a. Discuss local impacts of Voter ID Constitutional Amendment.
b. County Ditch No. 9 discussion.
Mardi Harder – University of Minnesota – Extension Service Regional Director – Northeast.
a. Approve 2013 Memorandum of Understanding MN Extension Service ending 2015.
b. Cass County 4-H Report - Historical Perspective.
c. Cass County 4-H Program Coordinator Position Description.
d. Cass County SNAP-Ed Report.
Josh Stevenson – Land Commissioner.
a. Receive and file June 23 Land Sale proceeds in the amount of $201,400.
Kelly Felton – Working Together Coalition.
a. Responsible Beverage Server Training and compliance checks update.
b. 40 Developmental Assets Survey on Pine River-Backus/Walker-Hackensack-Akeley Schools update.
Tom Burch – Sheriff, Kerry Swenson – Emergency Management Coordinator.
a. Approve ARMER Final Acceptance Checklist Final Acceptance Certificate of Milestone Completion –
Sub MN 10I136A.
b. High water advisories.
c. COPS Grant notification from the US Department of Justice.
d. Retrofit of warning systems.
Confirm upcoming meeting schedule.
a. County board meeting in Commissioner District No. 1, Tuesday, July 17, 6 p.m. at Fairview Township Hall, 10219 County 77 SW, Nisswa.
1. Approve Board Minutes of June 19, and Planning Retreat Meeting of June 22, 2012.
2. Approve Auditor warrants dated June 14, 2012 in the amount of $295,459.15.
3. Approve Auditor warrants dated June 21, 2012 in the amount of $776,213.62.
4. Approve HHVS Commissioner warrants dated June 22, 2012, in the amount of $213,761.71.
5. Approve HHVS Auditor warrants dated June 22, 2012, in the amount of $66,366.49.
6. Receive and file 2012 Federal PILT payment in the amount of $499,673 and approve distribution of same.
7. Approve licenses – Tobacco, 3.2 Beer, Liquor, Gambling, etc.
8. Approve pay requests for Cass County ARMER Project to Frontline Plus Inc..-ARMER Project supplies-$3,217.83; Z Medical Service-ARMER Tower sites supplies – $85.66; Office Depot –ARMER Project supplies - $60.35.
9. Approve Federal Dam fire contract for Unorganized Township from January 1, 2012 through Dec. 31, 2012 in the amount of $4,100/yr.
10. Accept Sheriff’s Ofc. donations from Lake Hattie Assoc. - $100; Hand Hay Lake Assoc. - $50 for ACCLA invasive species boating cards; Leech Lake Township - $2,000 for Lakes Area Dive Team.
11. Accept HHVS Veterans Transportation Program donation of $1,000 from Hackensack American Legion Auxiliary Post No. 202, Hackensack.
12. Receive and file HHVS Cash Account Balance Comparison and Child Service Costs through May 2012.
13. Approve appointment of Samantha Croatt as Cass County’s District No. 4 representative to the Cass County Extension Committee, to fill unexpired term of Mary Louise Isakson ending on December 31, 2013.
14. Receive and file Office of State Auditor engagement letter to provide audit services to Cass County through Dec. 31, 2014.
15. Award mowing contracts to Northfork Boulders & Excavating as low bidder in the amount of $1,400 for Cut Lake/Hiram, Snowflea/Mayo Creek in the amount of $450, and Vermillion/Thunder Hollow/Washburn/Old Grade in the amount of $2,500 upon receipt of proper insurance requirements.
16. Award cleaning contract to North Country Janitorial & Supply, Inc. not to exceed $330 per month plus applicable taxes.
17. Receive and file litigated claims and legal actions quarterly status report – June 2012.
18. Receive and file appointment to the Cass County absentee ballot board appointments and ballot board schedule for 2012.
19. Approve Assessor’s Office Abatements.
20. Award bids Certificate of Survey and Monuments in Sections 20, 28, 29, and 30 of Bull Moose Township; Sections 12 and 13 of Trelipe (N) Township; Section 20 of Torrey Township; and Section 18 of Beulah Township.
21. Accept and administer MPCA SSTS Fix-up Grant in the grant award amount of $20,902.
22. Approve Cass County to serve as Fiscal Agent for the Pine River Watershed Restoration and Protection Project.
23. Receive and file notice of emergency assistance to Carlton County by County Assessor Mark Peterson.
24. Receive and file - Timber auction results of June 28, 2012 totaling 4,862 cords plus 20.10mbf saw timber totaling $130,368.
25. Approve closure of MNDNR Grant #0028-09-ID (Mosquito Bridge Creek in Sec. 19, North May Twp.)with no grant or local matching funds used.
Items on the Consent Agenda are reviewed in total by the County Board and may be approved through one motion. Any item of the Consent Agenda may be removed by any Commissioner for separate consideration.