Baxter City Council
Meets at 7 p.m. Tuesday
Baxter City Hall
13190 Memorywood Dr., Baxter, MN.
1. Call Meeting to Order.
2. Roll Call.
3. Pledge of Allegiance.
4. Public Comments.
5. Consent Agenda.
The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the consent agenda and the item will be pulled and addressed immediately after the passage of the consent agenda; otherwise, the following items will be passed in one motion:
A. Approve Council Work Session Minutes of Feb. 8 and Council Minutes of Feb. 8, 2012 and 2012 Council Planning Session Minutes.
B. Payment of Bills and Approval of Finance Report (Addendum A).
C. Accept Utilities Commission Minutes of Feb. 8, 2012.
1. Approve the 2012 Wastewater SCADA Master Relocate Project in the amount of $35,300 to Quality Control and Integration, Inc. of New Prague, Minn.
D. Accept P and Z Commission Minutes of Feb. 14, 2012.
E. Approve DNR Right of Entry Authorization for Watercraft Inspections.
F. Approve State of Minnesota Disability Grant Authorization.
G. Approve 2012 Pay Equity Report.
H. Approve Escrow Agreement for Westgate Mall, LLC.
6. Pulled Agenda Items.
7. Other Business.
A. Public Hearing to Vacate a Private Railroad Crossing at Milepost 124.85, Identified as DOT No. 068450M at 7:15 p.m.
1. Adopt Resolution No. 12-2/2-1 Vacating Private Railroad Crossing.
B. Matters Pertaining to Movies 10 Building Remodel and Expansion project.
1. Approve a conditional use permit (CUP) amendment allowing the expansion of the Movies 10 Theater at 14145 Baxter Drive from 10 to 12 auditoriums and joint driveway per P & Z Commission findings and conditions.
2. Approve the Theatre Addition to Baxter plat (minor subdivision) per P & Z Commission findings and conditions.
3. Approve a variance request for a pre-existing condition which reduces the required rear yard setback of the existing Movies 10 Theatre building from 30 to 28 feet per P and Z findings and conditions.
4. Approve a variance request reducing the Excelsior Road right-of way setback from 40 to 30 feet to allow an addition to the existing Movies 10 Theatre building per P & Z Commission findings and conditions.
5. Approve a variance request reducing the number required interior parking lot islands in the existing Movies 10 Theatre parking lot per P & Z Commission findings and conditions.
6. Approve the exterior materials for the proposed addition and remodel to the existing Movies 10 Theatre building per the Architectural Review Commission (ARC) findings and conditions.
C. Matters Pertaining to Westport Mall Planned Unit Development.
1. Public Hearing on a proposed vacation of part of Baxter Drive within the Westport Plat.
A. Adopt Resolution No. 12-2/2-2 vacating that portion of Baxter Drive in the Westport Plat.
2. Approve a conditional use permit to allow a Planned Unit Development on the land affiliated in the Westport plat per P & Z Commission findings and conditions.
3. Approve the Westport Plat (minor subdivision) per P & Z Commission findings and conditions.
4. Approve a variance request for pre-existing conditions which reduces the following required setbacks:
A. Parking lot setback from 10 to 0 feet from the Conservation Drive right-of-way.
B. Parking lot setback from 10 to 0 feet from the Baxter Drive right-of-way.
C. Parking lot setback from 10 to 3 feet from the Fairview Road right-of-way.
D. Building setback from 40 to 19 feet from the Conservation Drive right-of-way.
5. Approve a limited use agreement (LUA) for existing encroachments into city street rights-of-way.
6. Approve a sign easement agreement for the main Westport Mall freestanding sign.
7. Adopt Resolution No. 12-2/2-3 regarding use & maintenance of Baxter Drive.
D. Elevated Water Storage Tower – Aric Welch.
1. Project Update.
2. Approve the CB&I Inc. Partial Pay Estimate #3 in the amount of $183,006.00.
8. Council Comments.
A. Jim Klein.
B. Rob Moser.
C. Todd Holman.
D. Mark Cross.
E. Darrel Olson.
9. City Attorney’s Report.
10. City Administrator’s Report.
Brainerd City Council
Personnel and Finance Committee
Meets 6:30 p.m. Tuesday
City Hall Conference Room
1. Approval of Bills.
2. One Half Mill Levy Group Agreement, Status Report.
3. Fire Department Relief Association, By-Law Amendment, approval of.
4. Fund Transfers.
5. Police Department, Accept with Regret the Resignation of Officer Scott Stanfield, effective Feb. 16. Request Police and Fire Civil Service Commission to Certify next three candidates on police officer eligibility list.
6. Reconsider Policy Discussion, reading letters at City Council Meetings.
7. Role of Volunteers in City Government, Status of.
Brainerd City Council
Safety and Public Works Committee
Meets 6:45 p.m. Tuesday
City Council Chambers
1. Hiring of non-department heads.
2. McKay Road Feasibility Report.
a. Draft Agreement.
3. Improvement 05-01, College Drive, Labor Dispute.
4. Improvements 10-16, 12-01, 12-04, 12-05 – Adoption of a Resolution Receiving Report and Calling for Hearing, 7:30 p.m. Monday, March 5.
5. Soil Boring Proposals.
6. Trail Committee Appointment.
Brainerd City Council meeting
Meets at 7:30 p.m. Tuesday
Brainerd City Hall Council Chambers
1. Call to Order.
2. Roll Call.
3. Pledge of Allegiance.
4. Consent Calendar (NOTICE TO PUBLIC) – All matters listed are considered routine by the Council and will all be enacted by one (1) motion. There will be no separate discussion of these items unless good cause is shown prior to the time the Council votes on the motion to adopt by roll call.
A. Approval of the minutes of the regular meeting held on Feb. 6, the joint meeting of the Council and Crow Wing County Board held on Feb. 7 and the Joint Meeting of the Council and HRA Board held on Feb. 13, as distributed.
B. Approval of Licenses, recommended by City Administrator Vogt.
1. Contractor’s Licenses – 1 – New.
2. Contractor’s Licenses – 11 – Renewals.
C. Department Reports.
1. Mayor’s report of activities distributed to Council.
2. Police Chief’s report of activities distributed to Mayor and Council.
3. Finance Director’s report distributed to Mayor and Council.
D. Minnesota Lawful Gambling Application for Exempt Permit – Submitted by Central Lakes College Foundation for a Raffle to be held on April 20 at Central Lakes College – Approval of.
5. Approval of Bills and Transfer of Funds – Recommended by the Personnel and Finance Committee.
6. “Showcasing Brainerd” – Crow Wing County Historical Museum – Don Samuelson and Pam Nelson.
7. Unfinished Business.
A. Brainerd Lakes Regional Airport.
• Operational Re-Organization Plan – Ed Hall.
8. New Business.
A. CGMC Legislative Priorities.
B. Set date for City Administrator Performance Review – Suggested Date: March 12 at 6:30 p.m.
9. Planning Commission.
A. First Reading of Proposed Ordinance No. 1393 – Rezoning South Ninth Street R-1 to R-3 – City Administrator Vogt Recommends Dispensing with the Actual Reading – Approval of.
10. Public Forum. Time allocated for citizens to bring matters not on the agenda to the attention of the Council. Time limits may be imposed.
A. Mayor — Present 18th Consecutive Certificate for “Excellence in Financial Reporting” to Finance Director Goble for the year ending 12/31/2010.
B – City Attorney.
C – City Administrator.
D – City Engineer.
E – City Planner.
F – Police Chief.
G – Finance Director.
H – Council President.
12. Council Committee Reports.
A. Personnel and Finance Committee.
B. Safety and Public Works Committee.
C. Other Committees.
13. Call for Applicants.
A. Transportation Committee – Two Positions – Terms to Expire 12/31/13
B. Library Board – One Position – Term to Expire 12/31/2017
14. Adjourn – To Closed Session to discuss union negotiation strategy pursuant to MN Statutes 13D.03, Subd 1(b).
Brainerd Public Library Board
Meets 6 p.m. Wednesday
Finance Committee meets at 5:15 p.m.
1. Call to order.
2. Roll call/introductions.
3. Approve agenda.
4. Approve minutes of January 25, 2011 meeting.
5. President’s report.
6. Librarian’s report.
7. Finance committee report.
8. Building and Grounds Committee report.
9. Policy Committee report.
10. KRL Rep’s report.
11. Friend’s of the Library.
12. Open forum.
13. Unfinished business.
14. New business.
Cass County Board of Commissioners
Meets 9 a.m. Tuesday
Land Department meeting room
218 Washburn Avenue East, Backus
1. 9 a.m. call to order.
a. Pledge of Allegiance.
b. Approval of agenda for discussion. (Any requests to be heard not on the proposed agenda are considered for inclusion at this time).
2. 9:05 a.m. Robert Yochum, County Administrator.
a. Consent agenda.
b. City of Lake Shore Conservation Fund #73 request.
c. Receive and file SWCD Liaison Committee report.
3. 9:15 a.m. Sharon Anderson, Auditor-Treasurer.
a. Approve purchase of Automated External Defibrillator (AED) units from Life Signs Plus.
b. Consider Cass County donation acceptance policy.
c. Approve submission of 2012 election HAVA operating grant.
d. Authorize property tax statement insert.
4. 9:30 a.m. Reno Wells, HHVS director, Charlene Kronstedt, County Agency Social Worker and Kim Minton; Support Services Supervisor, Kathy Ramos, Veteran Service Officer.
a. Update on Community Child Protection Team.
b. Senior Transportation Program report.
c. Approve Resolution No. 11-12 in support of Veterans Home in Bemidji, Minn.
5. 9:45 a.m. Cheryal Lee Hills, Region Five Commission Executive Director, Joe Schulte, Business & Loan Developer.
a. Region Five Commission update.
b. Resolution No. 12-12 consolidation of two EDA Revolving Loan Funds.
6. 10 a.m., Kevin Lee, Longville Ambulance Subordinate Service District.
a. LASSD 4th Quarter 2011 Report.
b. Receive and file notice of contract renewal for ambulance service, building lease and land lease.
7. 10:15 a.m., Paula West, Leech Lake Area Watershed Foundation, Executive Director
a. Update on the Donated Conservation Easement Program.
8. 10:30 a.m. John Ringle, ESD director.
a. Approve conservation easement with Kathryn Whitney, Lake Washburn in Crooked Lake Township.
b. Approve contract with LLAWF for the LSOHC donated easement project and authorize ESD Director to execute agreement.
c. 2012 impaired water list.
d. SWCD wild rice lake conservation easements.
9. 10:45 a.m. Josh Stevenson, Land Commissioner.
a. Establish public hearing during Commissioners Board Meeting beginning at 9 a.m. on Tuesday, March 20, 2012, Land Department Meeting Room, Backus, Minn., Deep Portage area of limitations.
10. 11:05 a.m. Confirm upcoming meeting schedule.
a. Joint Meeting with Leech Lake Band of Ojibwe, Friday, March 2, 2012, Northern Lights Event Center, Walker, Minn.
11. 11:10 a.m. Adjourn.
1. Approve Board Minutes of Feb. 7.
2. Approve Auditor warrants dated Jan. 31 in the amount of $970,493.41.
3. Approve Auditor warrants dated Jan. 31 in the amount of $317.00.
4. Approve Auditor warrants dated Feb. 2 in the amount of $124,513.98.
5. Approve Auditor warrants dated Feb. 9 in the amount of $416,206.62.
6. Receive and file - Monthly Budget Reports.
7. Approve HHVS Commissioner warrants dated Feb. 2 in the amount of $1,875.34.
8. Approve HHVS Commissioner warrants dated Feb. 10 in the amount of $79,418.17.
9. Approve HHVS Auditor warrants dated Feb. 10 in the amount of $ 120,183.46.
10. Approve personnel actions.
11. Approve licenses – Tobacco, 3.2 Beer, Liquor, Gambling, etc.
12. Approve pay requests for Cass County ARMER Project to Walker Ace & Radio Shack, Dispatch remodel, $32.77
13. Receive and file correspondence from PRASD - Minnesota Public Facilities Authority Loan Repayment in the amount of $41,668.38.
14. Receive and file - January of 2012 Cass County EDC Activity Report.
15. Approve final payment and Resolution No. 08-12 on SAP 011-607-011 bridge replacement project on CSAH#7.
16. Approve distribution of Chippewa National Forest 25 percent Fund payment for 2011in the amount of $345.026.38.
17. Approve reimbursement of Cass County Housing and Redevelopment Authority Board member per diem and mileage expense in the amount of $3,300.00 from July 2011 – through December 2011.
18. Authorize 25 percent Fund allocation use of $840.00 for environmental education at Deep Portage for Northland/Remer School (21 students) on October 25-27, 2011.
19. Approve Joint Powers Agreement and Resolution No. 09-12 with Minnesota BCA allowing sheriff’s office and county attorney to access Minnesota Criminal Justice Data Communication Network.
20. Receive and file Auditor -Treasurer’s Interest Income Report for December 2011.
21. Receive and file changes to the 2012 MCIT coverage changes.
22. Approve moving Tuesday, Nov. 6 regular commissioner’s board meeting beginning at 9 a.m. to the Cass County Land Department Meeting Room, Backus, Minn., due to the General Election.
23. Approve transfer of funds from Unorganized Township to Highway Department in the amount of $53,672.49 for road maintenance for December 2011.
24. Receive and file Purchase of Service Agreement between Cass County HHVS and the Family Safety Network of Cass County.
25. Receive and file Central Minnesota Council on Aging report.
26. Accept MPCA Surface Water Assessment Grant for Cass County in 2012-2013 in the two-year amount of $82,696.50.